PHOENUS Digital Solutions

Rental Tracker App

Scan to execute rentals. Customers self-check status. Pricing follows your weekly schedule. Admins see revenue live—across currencies and roles.

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Scan-based executionStart/stop rentals in seconds
Minute-accurate billingBlocks, weekends, minimum time
Live dashboardsTurnover and trends anywhere
Controlled actionsRoles, permissions, audits
Multi-currency
Excel exports
Collaborators
Cancellations
Desktop View
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Admin dashboard (placeholder)
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Mobile View
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On-site execution (placeholder)
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Fast ops
Live analytics
Team roles

Sales arguments with proof on screen

Each point is meant to be shown, not read. Replace placeholders with real screenshots per feature.

Execution

Fast check-in/out via QR codes

Staff start and end rentals by scanning the item’s QR code. Status becomes explicit: Active rental vs Available.

Faster transactions Fewer errors Traceable history
QR scan flow (placeholder)
Scan workflow
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Customer

Customer portal by phone number

Customers enter their phone number to track status anytime and see spend-to-date—less calling, fewer disputes.

Status visibility Fewer calls Spend tracking
Customer portal (placeholder)
Self-serve view
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Pricing

Flexible, transparent pricing

Weekly schedule with day-based time blocks (weekend pricing included). Minimum billing time protects margins. Customers see examples (15/30/45/60 min).

Weekly blocks Exact minutes Minimum time
Pricing schedule (placeholder)
Rate editor
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Analytics

Real-time analytics from anywhere

Monitor turnover, rental count, and revenue trends (day/week/month/year). Identify peak demand and top customers.

Anywhere access Peak detection Best customers
Dashboard charts (placeholder)
Live charts
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Finance

Multi-currency support

Create multiple currencies, define what 1 USD is worth in each, and set the active currency for future rentals. Reports can show local currency and USD.

Cross-border ready USD baseline Dual outputs
Currency settings (placeholder)
Currency manager
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Control

Rate & currency management

Update rates by day, enforce minimum billing time, and keep staff aligned using “today’s active rate” so pricing stays consistent.

One source of truth Fewer pricing disputes Admin-only edits
Rate control screen (placeholder)
Rate controls
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Team

Collaborators & granular permissions

Invite collaborators, grant specific permissions (rentals, exports, admin actions), set commissions, and track collaborator turnover and rental counts.

Role gating Commission Activity tracking
Collaborators (placeholder)
Permissions
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CRM

Customer tracking (CRM)

Store rental history per customer: active/past rentals, amounts paid, and cancellation reasons—supporting repeat business and high-value detection.

VIP detection Repeat rentals Notes + reasons
Customer profile (placeholder)
CRM view
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Reporting

Export & reporting to Excel

Export filtered rental data by collaborator and period. Reports include phone, start/end, duration, cost (local + USD), and optional commissions.

Filtered export Accounting-ready Commission optional
Excel export (placeholder)
Export output
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Security

Secure authentication

Google sign-in + Firebase authentication restrict access to authorised email addresses. Roles (admin vs collaborator) reduce unauthorised actions.

Auth gating Role separation Auditability
Login screen (placeholder)
Access control
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UX

Responsive design + on-site flow

Desktop for administration, mobile for execution. Fast loading, clear navigation, compact flow for field operations.

Admin on desktop Ops on mobile Clear navigation
Responsive UI (placeholder)
Responsive UI
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Integrity

Cancellation & deletion controls

Cancel rentals with a justified reason or delete erroneous records (if permitted) to keep financial records consistent and accountable.

Reason required Permission-gated Cleaner books
Cancellation dialog (placeholder)
Record integrity
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Growth

Social & marketing integrations

Built-in links to TikTok, YouTube, Facebook, Instagram, LinkedIn, and WhatsApp to engage customers and promote services.

Direct contact Social links Faster conversion
Social links (placeholder)
Marketing hooks
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Screens that sell the product

Use real screenshots. The main panel switches between Desktop and Mobile; highlights load into the preview and expand in the lightbox.

Preview
Main screenshot preview
Desktop screenshot
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Highlights
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Want a tailored rollout?
Demo, setup, and onboarding aligned to your rental workflow.
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Workflow that eliminates ambiguity

This flow prevents the usual rental failure modes: unclear availability, inconsistent pricing, and untracked staff actions.

1

Configure rates & currencies

Set weekly rate blocks, minimum billing time, and active currency (with USD baseline conversions).

2

Prepare items with QR codes

Assign QR codes per rental item so staff can execute check-out/check-in by scan.

3

Scan to start/stop rentals

Scan item QR to start/end. System computes minute-accurate cost under the active rate schedule.

4

Monitor, export, and manage

Admins review dashboards, customer history, collaborator performance, and export Excel reports as needed.

FAQ

Answers aligned to the product capabilities listed on this page.

How do staff check items in and out?
By scanning the item’s QR code. The scan links directly to the item record so status becomes explicit: Active rental or Available.
How do customers track their rental?
Customers enter their phone number to view rental status and the amount spent so far, reducing calls and disputes.
Can pricing vary by day and duration?
Yes. Define a weekly schedule with time blocks per day, set minimum billing time, and bill exact minutes used. Cost examples can be displayed for common durations.
Does it support multiple currencies?
Yes. Create currencies, define conversion values against 1 USD, and choose the active currency for future rentals. Reports can include local currency and USD.
Can I control what collaborators can do?
Yes. Invite collaborators, grant specific permissions (e.g., rentals but not exports), set commissions, and track collaborator turnover and rental count.
Can I export data for accounting?
Yes. Export rentals to Excel filtered by period and collaborator, including phone, timings, duration, costs in local currency and USD, and optional commissions.
How is access secured?
Google sign-in and Firebase authentication restrict access to authorised email addresses. Roles (admin vs collaborator) gate actions to reduce unauthorised changes.
How do cancellations and errors get handled?
Rentals can be cancelled with a justified reason, and erroneous records can be deleted if the user has permission—keeping records consistent and auditable.